Privacy Statement

The British Gymnastics Foundation (BGF) is committed to protecting the privacy of people and Organisations with which it engages and ensuring a secure online experience. In general, the public can view the British Gymnastics Foundation website without telling BGF who they are or revealing any information about themselves. Sometimes however, BGF may need to monitor website usage for web site and BGF services development.

BGF’s Privacy Statement contains the following important information regarding the use of personal information.

  • What is personal information?
  • How BGF collects personal information
  • How BGF uses personal information
  • When BGF discloses personal information
  • Storage and security of personal information
  • Access to personal information

1. What is personal information?
Personal information is information about an individual who can be identified, or whose identity could be reasonably ascertained, from the information.

2. How BGF collects personal information
To support the delivery of the services offered by BGF, certain personal information is collected. BGF collects personal information from individuals when:

  • The individual donates to BGF
  • The individual registers to receive information from BGF
  • The individual enters or signs up to a BGF event or participation programme
  • The individual participates in a BGF course
  • The individual purchases merchandise from BGF (or British Gymnastics Merchandise which is associated with a BGF charitable donation)
  • The individual requests information from BGF
  • The individual provides information to BGF staff
  • The individual participates in a BGF survey
  • The individual applies for a BGF grant

3. How BGF uses personal information
BGF will only collect information that is necessary for it to carry out the primary purpose of providing its services which are designed for public benefit. Personal information may be used in order to:

  • Provide the services required
  • Carry out internal accounting and administration
  • Fulfil regulatory reporting and compliance standards
  • Help BGF to inform and identify other products or services that may be of benefit

If BGF sends any information about services or products that are not required, or a member does not want personal information disclosed to any other organisation (including related organisations) they can advise BGF accordingly by writing to the BGF Administration Manager.

If the member does not advise BGF otherwise, they will be deemed to have confirmed their agreement on their own behalf and/or on behalf of others that they represent.

4. When we disclose personal information
BGF discloses personal information to other organisations that is necessary to assist in providing services. The organisations include:

  • Insurance
  • Event Management & Project Delivery Companies (as properly contracted from time to time)
  • Print and fulfillment companies
  • Professional advisors, including accountants, auditors and lawyers
  • Government and regulatory authorities and other organisations, as required or authorised by law

BGF limits the use and disclosure of any personal information to such organisations for the specific purpose for which it is supplied.

5. Storage and Security of personal information
BGF stores personal information on a computer database. The personal information may be held in both paper file and computer file form. BGF has implemented measures of a reasonable nature to ensure that all personal information is securely stored from misuse, loss and unauthorised handling.

6. Accuracy of personal information
BGF takes reasonable steps to ensure that whenever personal information is collected or disclosed, it is accurate, complete and up to date.

7. Access to personal information
Any persons who BGF holds personal information on, has a right to access their personal information, subject to some exceptions allowed by law. An individual can gain access to their personal information by contacting BGF. The individual may also advise BGF at any time about possible breaches of privacy, or inaccurate, incomplete personal information, which may have changed.